The Ontario Federation for Cerebral Palsy (“OFCP”, “we”, “us”, “our”) is committed to protecting your privacy and ensuring that personal information is collected, used, and disclosed responsibly and only as necessary for the services we provide. We make

every effort to ensure that any personal information we obtain is kept private and confidential.

This Privacy Policy outlines the types of personal information we collect, how we use and disclose this information, how we safeguard it, and how you may contact us with questions or concerns.

When you use our website or services, OFCP may collect:

• Contact information (name, email address, address, phone number)
  
• Demographic information (gender, age, marital status, location)
  
• Health-related information (medical and diagnostic letters confirming cerebral palsy and associated needs)
  
• Transaction information such as credit card numbers and billing addresses (processed via CanadaHelps for online donations)
  

OFCP uses personal information to provide support services for individuals with

cerebral palsy in Ontario, including:

• Information and referral services
  
• Funding programs for equipment and assistance
  
• Emergency relief assistance
  
• Financial assistance programs

Donations

Online donations are processed by CanadaHelps, which collects donor information and may process that information outside of Canada. Donors may choose to remain anonymous.

Third-Party Service Providers

We may share limited personal information with service providers who support our operations. These providers are required to protect personal information and use it only for the purposes for which they were engaged.

Government and Legal Compliance

Personal information may be disclosed when required by law or to protect OFCP’s rights, safety, and operations.

3. Cookies and Website Technology

Our website collects non-personal information such as:

• IP address
  
• Pages visited
  
• Time of visit
  
• Operating system and browser type

This information is used only to generate website traffic reports.

4. How We Secure Personal Information

OFCP uses physical, technological, and organizational safeguards to protect personal information and ensure it is accessed only as necessary to provide services.

(The original policy states security measures but does not specify where data is stored; therefore, no location is referenced here.)

5. Retention of Personal Information

Personal information is kept only as long as necessary to fulfill the purposes for which it was collected or to meet legal, tax, or regulatory requirements. When information is no longer required, it is securely deleted, destroyed, erased, aggregated, or anonymized.

6. Access to Your Information

Individuals may request access to personal information held by OFCP. Reasonable steps will be taken to verify identity before providing access.

7. Challenging Compliance or Making a Privacy Complaint

If you wish to make a complaint about our privacy practices, please submit it in writing to our Information Officer. OFCP is committed to investigating and responding in a timely manner.

8. Contact Information

For questions, access requests, or privacy-related complaints, please contact:

Ontario Federation for Cerebral Palsy

Phone: 416-244-9686

Fax: 416-244-6543

Email: info@ofcp.ca

9. Changes to This Privacy Policy

OFCP may update this Privacy Policy from time to time. When material changes occur, a notice will be posted on our website or sent directly to affected individuals.

10. Board Approval and Review

This Privacy Policy was approved by the OFCP Board of Directors on: August 12, 2024

It will be reviewed at least every five years or sooner if required by changes in

legislation or organizational practices.

Next Scheduled Review: August 12, 2029